The most expensive repairs on a rental property are almost always the ones that could have been caught earlier and fixed cheaply. Preventive maintenance costs a fraction of emergency repair, and it keeps tenants happier along the way.
Monthly
- Check for visible leaks under sinks and around toilets
- Test smoke and carbon monoxide detectors if you have access, or remind tenants to
- Check HVAC air filters and replace if needed
Quarterly
- Inspect caulking around tubs, showers, and sinks for gaps that could let water damage the walls
- Test garbage disposal and check for unusual noise
- Check water heater for signs of rust or leaking around the base
- Inspect exterior for any visible damage, especially after storms
Twice a Year (Spring and Fall)
- Clean gutters and check downspouts direct water away from the foundation
- Service HVAC system professionally (spring for AC, fall for heating)
- Check roof for damaged or missing shingles
- Inspect and reseal exterior caulking and weatherstripping
- Flush the water heater to remove sediment buildup
Annually
- Full property walkthrough with photo documentation
- Test all smoke and CO detector batteries directly, don't just remind tenants
- Inspect for pest activity, especially in crawl spaces and attics
- Review and renew landlord insurance coverage
- Check foundation for new cracks compared to prior year's photos
Building This Into Your Routine
Set calendar reminders now rather than relying on memory — most property management platforms include task scheduling that can automate these reminders. A property that's been consistently maintained also tends to hold its value better and attracts higher-quality tenants who notice when a place is well cared for.